Managed email & collaboration
Managed email and collaboration
Your email, calendar and files on infrastructure you control, with hosting, updates, backups and support managed by OpsHelp.
UK/EU infrastructure · Migration handled · No lock-in
Only need an email security review? You can keep Google Workspace, Microsoft 365 or your existing provider. Security assurance covers email controls without requiring a migration.
Why move
Why move from Google or Microsoft
Some organisations need more control over email costs, data location and day-to-day management.
Per-user costs grow as you add people and tiers. Provider terms, data location and the effort needed to move later also matter. For some organisations, UK/EU data residency is a requirement.
Control over where your mail and files live, predictable cost and someone to look after it. Self-hosting requires ongoing maintenance, backups and delivery monitoring. That management is part of the service.
What is included
Email, files and ongoing management
Mailcow for email, calendar and contacts. Nextcloud for files where you need them. Hosting, deliverability and backups handled as standard.
Email, calendar and contacts (Mailcow)
Mailboxes, shared calendars and contacts on your own domain, available on every device.
Files and collaboration (Nextcloud)
Shared files, sync and simple collaboration alongside your email.
Managed UK/EU infrastructure
Hosting, updates and backups, with tenancy, data location and access specified in your quote. Dedicated infrastructure is an explicit option, not assumed on every tier.
Email deliverability
SPF, DKIM, DMARC and PTR set up correctly, with blacklist monitoring and spam filtering, so your mail behaves the way it should.
Migration process
A planned, tested email migration
A planned migration, tested before anyone moves, with your working day protected throughout.
Audit
[free]We review your current setup, domains, mailbox sizes and DNS, then explain what moving involves. No pressure to proceed.
Build and test
[no rush]We stand up your new platform, configure deliverability, and test it properly before anyone moves. Nothing goes live until it works.
Cutover
[planned]We migrate mail, calendars, contacts and files with minimal disruption, usually out of hours, so your working day carries on as normal.
Looked after
[ongoing]Backups, monitoring, updates and support. If something breaks, we fix it.
Deliverability and backups
Delivery monitoring and recovery
Inbox placement cannot be guaranteed. We configure and monitor deliverability and keep tested backups ready when you need to restore mail.
Pricing
Per user, per month. Pick what fits.
Priced per user so it stays predictable as you grow. Hosting, deliverability and backups are included on every tier.
Mailbox Only
Email, calendar and contacts on your own domain, managed properly.
- Mailboxes, shared calendars and contacts
- On your own domain, on every device
- Deliverability configured and monitored
- Daily backups and update management
Collaboration Suite
Everything in Mailbox, plus files and collaboration in one place.
- Everything in Mailbox, plus
- Nextcloud files, sync and sharing
- Simple collaboration without extra subscriptions
- One platform, one bill, one team to call
- Backups and monitoring across the lot
Sovereign Suite
For organisations with stricter data and residency requirements.
- Everything in Collaboration, plus
- Dedicated infrastructure, not shared
- UK/EU data residency commitments
- Specific regulatory requirements assessed separately
- Scope agreed after reviewing your requirements
Best fit
Who this tends to suit
Organisations that care where their data lives and want a someone looking after it.
Talk it through
Get an email audit. Get a migration quote.
Tell us about your current setup and what you want to move. We'll explain what it involves and what it costs, with no pressure to proceed.
Send an enquiry at any time. We will respond as soon as we can and agree a practical next step with you.